Entire section

16.2. Table summarising record keeping requirements

COB reference

Nature of record

Length of record keeping requirement

Date from which record must be kept

COB 2.10

Record of Client classification

Six years

Date on which the business relationship with a Client ended

COB 3.5

Financial Promotion issued by, or on behalf of, the Authorised Firm

Six years

Date on which the Financial Promotion ceases to be made

COB 4.5

A record of each Client Agreement including any subsequent amendments to it as agreed with the Client

Six years

From the date the Client ceases to be a Client of the Authorised Firm

COB 5.5

Suitability report

Six years

From the date the Client ceases to be a Client of the Authorised Firm

COB 6.2.9

Records of orders and transactions

Six years

From date of order or transaction

COB 7.4.5

Record of inducements disclosed

Six years

From the date on which the inducement was disclosed

COB 8.2.8

Record of Client Money received in the form of cheque, or other payable order

Six years

From date of receipt

COB 8.2.20

Records which enable an Authorised Firm to determine promptly the total amount of Client Money that it holds for each of its Clients

Six years

From the date the Client ceases to be a Client of the Authorised Firm

COB 8.3.15

Records in respect of Client Investments

Six years

From the date the Client ceases to be a Client of the Authorised Firm

COB 9.1.5

A copy of each confirmation note sent to a Client

Six years

From the date of despatch

COB 9.2.2

A copy of any periodic statement provided to a Client

Six years

From the date on which it was provided

COB 8.5.13

A copy of any agreement entered into between an insurer and that Insurance Intermediary acting as agent

Six years

From the date on which that agreement is terminated

COB 8.5.13

Records of all sums withdrawn from the Insurance Bank Account

Six years

From the date of withdrawal or realisation

COB 15.4.1

Record of all Complaints made against the Authorised Firm for a minimum period of six years

Six years

From the date of receipt of a Complaint