Chapter 1. Introduction

    1. The purpose of this Manual for Preparation of returns for the Banking Business Firms, Islamic Banks and Islamic Financing Companies (hereinafter – Manual) is to outline templates for data collection on financial, prudential and financial conduct performance and provide guidance on their completion. It is applicable to all Authorised Firms in the Astana International Financial Centre (hereinafter – AIFC) carrying out Banking Business as well as Regulated Activities of Islamic Banking Business and Providing Islamic Financing.

       2. The Manual complies with the AIFC General Rules (AIFC Rules No. FR0001 of 2017, hereinafter – GEN), AIFC Conduct of Business Rules (AIFC Rules No. FR0005 of 2017), AIFC Banking Business Prudential Rules (AIFC Rules No. FR0023 of 2018, hereinafter - BBR), AIFC Islamic Banking Business Prudential Rules (AIFC Rules No. FR0014 of 2017), AIFC Banking Prudential Guideline (No. AFSA-L-GB-2019-0001 of 2019, hereinafter - BPG), and AIFC Recognition Rules (No.FR00004 of 2017).

Chapter 2. Reporting templates

  3.      The purpose of this Chapter is to set out reporting templates and provide the Authorised Firms carrying out Banking Business and Regulated Activities of Islamic Banking Business and Providing Islamic Financing with instructions on the preparation of financial, prudential and financial conduct reporting.

   4. Reporting templates include 3 main areas of supervision:

4.1)            Financial statement;

4.2)            Prudential supervision;

4.3)            Financial conduct supervision.

    5.      Financial statement reporting templates include:

    4.      Prudential supervision reporting templates include:

 5.      Financial conduct supervision reporting templates include:

Chapter 3. Reporting rules

       8. Authorised Firms carrying out Banking Business as well as Regulated Activities of Islamic Banking Business and Providing Islamic Financing need to submit to the Astana Financial Services Authority (hereinafter - AFSA) returns outlined in paragraphs 5,6 and 7 of this Manual. Reporting needs to be made in thousands of USD. The AFSA expects to receive from the reporting entities the report and an explanatory note to it disclosing the report’s key points within the following periods:

8.1.  Quarterly returns within a month after the reporting quarter ends; and

8.2.  Annual returns within 4 months after the reporting year ends. Annual prudential returns need to contain certification of the same auditor who was responsible for the audit of annual financial statements.

         9. Any Authorised Firm carrying out Banking Business as well as Regulated Activities of Islamic Banking Business and Providing Islamic Financing must immediately notify the AFSA if it becomes aware, or has reasonable grounds to believe, that it breached, or is about to breach, a prudential requirement set by the AFSA and/or  Financial Services Regulator that regulates that Authorised Firm’s parent entity (head office). 

    10.      Reports are expected to be submitted to the AFSA by way of official e-communication channels. The transmission should include scanned copies of signed reports and supporting Ms Excel documents.

Chapter 4. Conclusion

            11.      Authorsied Firms carrying out Banking Business as a Bank or a Subsidiary of a Bank need to submit the following reports (if such reports are required to be created) of Controllers of Authorised Firm:

11.1.       Audited annual financial reports of the Controllers; and

11.2.       Annual reports of the Controllers, that include annual information on the business performance, implementation of strategic goals and other information about shareholders.

The reports should be submitted in the English language (if a report is not in English, it should be accompanied by an accurate English translation) within a month after their approval.

12.      Authorised Firms carrying out Banking Business in the AIFC as a Branch of a Bank need to submit copies of the following reports of the head office: 

12.1.       An audited annual financial report;

12.2.       An annual report, that includes annual information on business performance, implementation of strategic goals, or any other information about head office performance required to be created (if such reports are required to be created);

12.3.       Quarterly financial and prudential returns, that are required to be submitted by the head office Bank to a home Financial Services Regulator.

Copies of these reports should be submitted in the English language (if a report is not in English, it should be accompanied by an accurate English translation) within a month after their approval.

13.      Authorised Firms carrying out Banking Business must submit an audited annual financial report in compliance with requirements of GEN. The submission of reports should include explanations regarding differences in each template used, where it is applicable.

14.      AFSA may by written notice extend the submission periods of returns outlined in this Manual.

15.      Authorised Firms carrying out Banking Business, Islamic Banks and Islamic Financing Companies should be informed by the AFSA on amendments to this Manual within 10 working days after publication on the AFSA official website.

Annex. 1.1

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.1. to the Manual are for reporting template for the Financial Position and provides disclosure of each line.

Section 1. Assets of the Bank should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 1.1. Cash and Cash balances at Banks – is the total cash and equivalents (cash in transit, deposits, money market placements, correspondent accounts and current accounts in other banks) of the Bank.

Line 1.8. Financial Assets Held for Trading – is the total of financial assets (derivatives, equities, fixed incomes, debt securities, loans, securities, Financing and Investments using Islamic contracts) for trading.

Line 1.14. Financial Assets Designated at Fair Value through Profit or Loss – is the sum of financial assets (Equities, Fixed income, Debt securities, Loans and advances, Financing and investments using Islamic contracts) designated at fair value through Profit or Loss.

Line 1.19. Available-for-sale Financial Assets – is the total of financial assets (Equities, Fixed incomes, Debt securities, Loans, Advances, Financing and Investments using Islamic contracts) available for sale.

Line 1.24. Loans – is the book value of Debt Securities, Loans, Advances, Financing and Investments using Islamic contracts.

Line 1.28. Receivables – is the total of receivables.

Line 1.29. Held-to-maturity Investments – is the total of Investments of the bank (Fixed income and debt securities, Loans, Advances, Financing and Investments using Islamic contracts, ,) held to maturity.

Line 1.36. Tangible Assets - is the total of fixed (tangible) assets consisting of Properties, Plants, Equipment, Investment property.

Line 1.41. Intangible assets – is the total of Goodwill, Other intangible assets.

Line 1.47. Total Assets – is the total of line 1.1. Cash and Cash Balances at Banks, line 1.8. Financial Assets Held for Trading, line 1.14. Financial Assets Designated at Fair Value through Profit or Loss, line 1.19. Available-for-sale Financial Assets, line 1.24. Loans, line 1.28. Receivables, line 1.29. Held-to-maturity Investments, line 1.33. Derivatives- hedge accounts, line 1.34. FV changes of the Hedged Items in Portfolio hedge of Int. Rate Risk, Line 1.35 Investments in Subsidiaries, Join Ventures and Associates, line 1.36. Tangible Assets, line 1.39. Account receivables, line 1.40. Payment and Security Deposits, line 1.41. Intangible Assets, line 1.44. Tax Assets, line 1.45. Other Assets and line 1.46. Non-current Assets and Disposal Groups Classified as Held for Sale.

Section 2. Liabilities of the bank should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 2.1. Financial liabilities held for trading – is the total of financial liabilities (Derivatives, Short positions, Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) held for trading.

Line 2.7. Financial liabilities designated at fair value through profit and loss – is the total of financial liabilities (Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) designated at fair value through profit and loss.

Line 2.11. Financial liabilities measured at amortised cost – is the total of financial liabilities (Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) measured at amortised cost.

Line 2.15. Deposits – is the total of accepted deposits at balance booking value (from Banks and Financial institutions, any other sources and funding raised through the use of Unrestricted PSIAs) on the reporting period.

Line 2.21. Provisions Total - is the total of provisions on Pensions, other defined benefit obligations – pre and post-employment, Restructurings, Provisions for open Litigations and claims including Tax claims, Commitments and Guarantees given. Problem credits (bad and doubtful debt) and Other provisions.

Line 2.28. Current Liabilities – is the total of Clients’ Current Accounts and Other Current Liabilities.

Line 35. Total liabilities – is the total of lines 2.1, 2.7, 2.11, 2.15, 2.19, 2.20, 2.21, 2.28, 2.31, 2.32, 2.33, 2.34.

Shareholder’s equity of the bank should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 3.1. Equity share capital – is the total of Paid up equity share capital and share capital – called but not paid up.

Line 3.7. Accumulated other comprehensive income – is the total of tangible and intangible assets, actuarial gains or losses on defined benefit pension plans, hedge of net investments in foreign operations (effective portion), foreign currency translations, hedging derivatives (Cash flow hedges (Effective portion), available-for-sale financial assets, non-current assets and disposal groups classified as held for sale, other.

Line 3.18. Other reserves – is the total of reserves or accumulated losses of investments, joint ventures and associates, other reserves.

Line 3.25. Total shareholder’s equity – is the total of lines 3.1, 3.4, 3.5, 3.6, 3.7, 3.17, 3.18, 3.21, 3.22, 3.23 and 3.24.

Line 3.26. Total Liabilities and shareholder’s equity – is the sum of the total Liabilities and Sharehodlers Equity.

Annex. 1.2

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.2. to the Manual are for reporting template for the Financial Position of a Branch and provides disclosure of each line.

Section 1. Assets of the Branch should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 1.1. Cash and Cash balances at Banks – is the total cash and equivalents (cash in transit, deposits, money market placements, correspondent accounts and current accounts in other banks) of the Bank and interbranch money placements.

Line 1.8. Financial Assets Held for Trading – is the total of financial assets (derivatives, equities, fixed incomes, debt securities, loans, securities, Financing and Investments using Islamic contracts) for trading.

Line 1.14. Financial Assets Designated at Fair Value through Profit or Loss – is the sum of financial assets (Equities, Fixed income, Debt securities, Loans and advances, Financing and investments using Islamic contracts) designated at fair value through Profit or Loss.

Line 1.19. Available-for-sale Financial Assets – is the total of financial assets (Equities, Fixed incomes, Debt securities, Loans, Advances, Financing and Investments using Islamic contracts) available for sale.

Line 1.24. Loans – is the book value of Debt Securities, Loans, Advances, Financing and Investments using Islamic contracts.

Line 1.28. Receivables – is the total of receivables.

Line 1.29. Held-to-maturity Investments – is the total of Investments of the bank (Fixed income and debt securities, Loans, Advances, Financing and Investments using Islamic contracts) held to maturity.

Line 1.36. Tangible Assets - is the total of fixed (tangible) assets consisting of Properties, Plants, Equipment, Investment property.

Line 1.41. Intangible assets – is the total of Goodwill, Other intangible assets.

Line 1.48. Total Assets – is the total of line 1.1. Cash and Cash Balances at Banks, line 1.8. Financial Assets Held for Trading, line 1.14. Financial Assets Designated at Fair Value through Profit or Loss, line 1.19. Available-for-sale Financial Assets, line 1.24. Loans, line 1.28. Receivables, line 1.29. Held-to-maturity Investments, line 1.33. Derivatives- hedge accounts, line 1.34. FV changes of the Hedged Items in Portfolio hedge of Int. Rate Risk, Line 1.35 Investments in Subsidiaries, Join Ventures and Associates, line 1.36. Tangible Assets, line 1.39. Account receivables, line 1.40. Payment and Security Deposits, line 1.41. Intangible Assets, line 1.44. Tax Assets, line 1.45. Interbranch Accounts, line 1.46. Other Assets and line 1.47. Non-current Assets and Disposal Groups Classified as Held for Sale.

Section 2. Liabilities of the Branch should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 2.1. Financial liabilities held for trading – is the total of financial liabilities (Derivatives, Short positions, Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) held for trading.

Line 2.7. Financial liabilities designated at fair value through profit and loss – is the total of financial liabilities (Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) designated at fair value through profit and loss.

Line 2.11. Financial liabilities measured at amortised cost – is the total of financial liabilities (Debt securities issued by the bank, Liabilities from use of Islamic contracts and Other financial liabilities) measured at amortised cost.

Line 2.15. Deposits – is the total of accepted deposits at balance booking value (from Banks and Financial institutions, any other sources and funding raised through the use of Unrestricted PSIAs) on the reporting period.

Line 2.21. Provisions Total - is the total of provisions on Pensions, other defined benefit obligations – pre and post-employment, Restructurings, Provisions for open Litigations and claims including Tax claims, Commitments and Guarantees given. Problem credits (bad and doubtful debt) and Other provisions.

Line 2.28. Current Liabilities – is the total of Clients’ Current Accounts and Other Current Liabilities.

Line 2.39. Total liabilities – is the total of lines 2.1, 2.7, 2.11, 2.15, 2.19, 2.20, 2.21, 2.28, 2.31, 2.32, 2.33, 2.34, 2.36.

Line 2.40. Head Office Accounts – is the sum of 2.37, 2.38 and 2.39 and summarises the branch’s working capital, retained earnings and other liabilities to the Branch’s Head Office.

Line 2.44. Total Liabilities and Head Office Accounts – is the sum of Liabilities and Head Office Accounts.

Annex 1.3

Off- Balance Sheet Exposures Report

_______________

(Bank name, Subsidiary of/ Branch of ________________)

on the date _______________ (Reporting period, date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.3. to the Manual are for reporting template on the Off-Balance Sheet Exposures report and provides disclosure of each line.

Off-Balance Sheet Exposures of the bank should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC for reporting quarter and quarter prior to reporting quarter. 

Line 10. Total Off-Balance sheet Exposures – is the total of line 1. Direct credit substitutes, line 2. Transaction – related contingent items, line 3. Short-term self -liquidating trade- related contingent items, line 4. Note issuance facilities and revolving underwriting facilities, line 5. Transaction, other than SFTs, involving the posting of securities held by the Bank as Collateral, line 6. Asset sales with recourse, line 7. Other commitments with certain drawdown, line 8. Other commitments and line 9. Underwriting commitments on equities and debt securities.

Annex. 1.4

Off- Balance Sheet Exposures Report

_______________

(Bank name, Subsidiary of/ Branch of ________________)

on the date _______________(Reporting period, date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.4. to the Manual are for reporting template on the Off- Balance Sheet Exposures report and provide disclosure of each line.

Off-Balance Sheet Exposures of the bank should be recorded and reported in compliance with the International Financial Reporting Standards and requirements of the AIFC. 

This report is on total of 10 largest Off- Balance sheet exposures (line 11) in comparison with Total Off- Balance sheet exposures (line 12).

Annex. 1.5

Information on Credit Portfolio

_______________

(Bank name, Subsidiary of/ Branch of ________________)

on the date _______________(Reporting period, date)

Part 1.

                                                                                                                                                                                                                                                              Part 2. Continued

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                             (Signature)                                 (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                             (Signature)                                 (Date)

Instructions on Annex 1.5. to the Manual are for reporting template for collecting information on the Credit Portfolio and its Quality.

Annex. 1.6

Information on Securities

 _______________

(Bank name, Subsidiary of ________________)

on the date _______________(Reporting period, date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.6. to the Manual are for reporting template for collecting information on the Securities Portfolio and its Quality.

This Template is applicable for all AIFC Participants authorised to carry out Banking Business, Islamic Banking Business and Islamic Financing activities.

Annex. 1.7

Information on Various Accounts of

 _______________

(Bank name, Subsidiary of/ Branch of ________________)

on the date _______________(Reporting period, date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                       (Signature)                      (Date)

____________________/__________________   _________________   _dd/mm/yyyy_

                (Name, Surname/ Position)                                 (Signature)                    (Date)

Instructions on Annex 1.7. to the Manual are for reporting template to collect information on various accounts breakdowns.

Annex. 1.8

Profit and Losses Report of

 _______________

(Bank name, Subsidiary of/ Branch of ________________)

on the date _______________(Reporting period, date)